Pre-delivery inspection of manufactured goods of the SSI units in the State is undertaken when it is stipulated in the schedule of rate contract and is requested for by the Indenting Officer. It is also undertaken on the request of the purchaser, against rate contract items, even if the same is not mentioned in the rate contract schedule.

(i) When PDI for an item is provided in the schedule of rate contract by the Directorate of Export Promotion & Marketing, it will be the duty of the supplier to inform the DD(I) in a proforma vide annexure-‘C’ specifying the date and number of samples ready for inspection against a particular order. The intimation letter should reach the DD(I) at least fifteen ays before the date stipulated for making delivery.

(ii)The Inspecting Officer deputed for conducting PDI should take with him the marking tools such as acceptance/rejection stamps, lead seals, pliers, rubber stamps, stencils etc, supplied by the Directorate for marking of stores ‘Accepted’ or ‘Rejected’ as the case may be. He is responsible for safe custody of the materials, including seals, and also for misuse.

(iii)The Inspecting Officer will carry out the inspection according to the relevant standards laid down or special scheme of inspection out-lined by the Director, EP&M, if any for the products. In case of doubt with regard to the quality or where complaints against quality were lodged on previous occasions, the Inspecting Officers(s) drawn the sample(s) and sends the same to the nearest testing laboratory, if testing facilities are available there, to carry out tests.

In such cases the store items are marked “Accepted”, after receipt of satisfactory test results from the Laboratory.

(iv)After the inspection is completed in all respects, the Inspecting Officer prepares the report of pre-delivery inspection of accepted goods in the form vide “Annexure-D” in triplicate and submits them in the Directorate out of which two copies of the report will be issued from the directorate to the supplier for dispatch of the materials to the consignee. The third copy of the report is kept in the relevant file. No inspection report is handed over to the party in his factory premises without approval of the same by the Director and it is issued only from the Directorate.

(v)Separate Inspection Reports are made for each order. All Steel, metal and wooden materials accepted are given a punch mark. Other materials are given stencil marks or seals as the case may be. Articles too small are bundled/packed and then stamped or sealed. The bundling or packing of the materials should not be interfered with after sealing.

(vi)The supplier is fully responsible for dispatching the goods with the inspection report to the Indenting officer, who may, in turn verify/check the goods according to the Inspection report and inform the DD(I) of Directorate of EP&M within seven days of receipt of the consignment with an acknowledgement that the goods received are in good condition and satisfactory.

(vii)The ultimate responsibility for accepting the quality of goods, however, rests with the Indenting Officer. In case any consignment is found not upto the mark or upto the quality prescribed by the Indenting Officer, it is to be segregated and a report should be sent to the Directorate immediately under intimation to the supplier. If no complaint is received within seven days from the date of receipt of the consignment along with the Inspection report, it is to be presumed that the goods are accepted by the purchaser, in no case, complaint will be entertained after seven days of delivery of goods and the purchaser is bound to accept the same.

(viii)The Inspecting Officer are for bidder to make any subsequent modification in the specifications, designs or drawings then earlier furnished by the supplier. Ordinarily, the ISI Specifications are to be followed. Where no standards have been prescribed by the ISI the Director, in consultation with the concerned departments/Users/manufacturers may prepare specifications.

1.7 Procedure for drawal of samples: Mode of drawal of samples –

(i) Sample (s) can be drawn by the Inspecting Officer of the Directorate of Export Promotion and Marketing. The District Industries Centres of the State may also draw sample(s) as authorized by Government in Industries department letter No.136(13)/I(EPM) dated the 24th November 1978. the sample is to be drawn for the store items, strictly in accordance with the recommendation of the Indian standard Specifications. The samples are to be sealed and signed, both by the Inspecting Officer and the respective manufacturer from whom the sample is drawn.

(ii)The quantity of sample(s) to be drawn has been indicated in column-4 of the schedule of Testing charge as at Annexure-‘G’, and also is mentioned in the relevant I.S.Specification.

(iii)All samples, meant for test in the Testing Laboratory should be properly packed so as to avoid damage in transit.

(iv)In case of samples which are quite heavy and unwieldy and it is difficult to transport the same to the laboratory, the Inspecting Officer may make performance test of the sample at premises of the manufacturer and submit his report, provided required testing facility is available with the unit.